E-Meetings and Remote Voting
When it comes to voting on important issues, it’s boardmanagementsolution.info/what-is-corporate-information-technology/ vital that board members be eligible to participate regardless of whether or not they’re physically present. That’s why online voting is becoming increasingly popular amongst boards. However, to be successful, you need to have the proper procedures and guidelines in place for e-meetings as well as remote voting.
Traditional voting procedures include displaying hands or declaring ‘yes’ and ‘no’ in the room during a meeting or via videoconference, by phone or through a written agreement that is unanimous. Many organizations utilize board management software in order to simplify electronic voting and ensure high-security. Voting via email is not secure and it is difficult to get your board members to respond on time.
To make it possible for your board members to participate in your voting remotely, they should be able to do it at a time that does not conflict with their other commitments and obligations. If you’ve got the right technology, you can permit your board members to vote on their own devices.
To ensure that your members are provided with a secure and safe environment, you should utilize boards that are encrypted to safeguard sensitive data. Also, you should use a platform that provides participants with the option to control who can view their votes as well as who can see other participants voting. This helps to mitigate the possibility of malicious or inappropriate behaviour by individuals who are not part of your organisation.
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